City of Columbus - File #: 1790-2006

• File #: 1790-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2006
• In control: Recreation & Parks Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To waive the competitive bidding requirements of Columbus City Codes, Chapter 329, and authorize the Finance and Management Director to enter into contract with Schooley Caldwell Associates, Inc. for professional services in conjunction with the design of office space at 1111 East Broad Street; to authorize the transfer of $800,000.00 within the Information Services Bond Fund, to amend the 2006 Capital Improvement Budget, to cancel existing document balances within the 1999/2004 Parks and Recreation Bond Fund, to authorize the expenditure of $90,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, to authorize the expenditure of $240,000.00 from the Information Services Bond Fund, and to declare an emergency. ($330,000.00)

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/13/2006	1	Finance Drafter	Sent for Approval
10/13/2006	1	Finance Drafter	Sent to Clerk's Office for Council
10/13/2006	1	CITY ATTORNEY	Reviewed and Approved
10/12/2006	1	Finance Drafter	Sent for Approval
10/12/2006	1	CITY AUDITOR	Reviewed and Approved
10/12/2006	1	Auditor Reviewer	Reviewed and Approved
10/11/2006	1	CITY ATTORNEY	Reviewed and Approved
10/10/2006	1	Finance Drafter	Sent for Approval
10/10/2006	1	Finance Drafter	Sent for Approval
10/10/2006	1	ODI DIRECTOR	Reviewed and Approved
10/10/2006	1	EBOCO Reviewer	Reviewed and Approved
10/6/2006	1	Finance Drafter	Sent for Approval
10/6/2006	1	Finance Drafter	Sent for Approval
10/6/2006	1	Finance Drafter	Sent for Approval
10/6/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/6/2006	1	CITY AUDITOR	Reviewed and Approved
10/6/2006	1	Auditor Reviewer	Reviewed and Approved
10/6/2006	1	Finance Reviewer	Reviewed and Approved
10/5/2006	1	Rec & Parks Drafter	Sent for Approval
10/5/2006	1	Finance Drafter	Sent for Approval
10/5/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
10/5/2006	1	Finance Reviewer	Reviewed and Approved
10/4/2006	1	Finance Drafter	Sent for Approval
10/4/2006	1	Finance Drafter	Sent for Approval

Explanation

Background: This ordinance will authorize the Finance and Management Director to enter into contract with Schooley Caldwell Associates, Inc. for professional services in conjunction with the design of office space at 1111 East Broad Street. This office space is to be used to consolidate offices of the Recreation and Parks Department and the Technology Department thereby allowing for departmental leadership to be co-located with other staff and functions. The move will also allow the development of a park by Metro Parks on the Whittier Peninsula where current Recreation and Parks Department offices are located. In addition, $180,000 is included for design and engineering services related to the relocation of critcal Department of Technology infrastructure to the facility that was not slated to move to 400 East Town Street. City Council approved the purchase of 1111 East Broad Street through Ordinance 1005-2006, passed June 8, 2006. The ordinance speaks to the advantages of 1111 East Broad Street over 400 East Town Street, which was previously envisioned as the new home of the consolidated Recreation and Park Department and Technology Department offices.

The ordinance also authorizes the waiver of the competitive bidding provisions of the Columbus City Codes. Originally, Schooley Caldwell Associates, Inc. was selected for the project to consolidate Recreation and Parks and Technology Department offices and functions to 400 East Town Street from proposals received from four consulting firms on April 22, 2005. All firms were interviewed and it was determined at that time Schooley Caldwell Associates Inc.'s proposal and experience far exceeded the other firms. A contract was authorized by Ordinance 1093-2005, passed June 7, 2005. The Finance and Management Department asks that based on this previous evaluation, and the fact that much of the necessary space planning for the consolidation of functions has already been performed, Schooley Caldw...