Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to enter into a one (1) year agreement, effective on the date of a purchase order certified by the City Auditor's Office, with enfoTech & Consulting, Inc. to implement a new pre-treatment information management system to support the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) at a cost of $191,495.00. The new system (called iPACS) will replace a legacy system (called PIMS) and provide the IWPG with the following benefits:
· Improved Business Processes
· Faster and More Efficient Report Generation
· Field Access to Work Processes and Information
· More Responsive Service to Industrial Users (IUs)
· Better Compliance with Regulations and Improved Annual Reporting
· Enterprise Application Integration Through GIS Applications
These funds will provide for iPACS software licenses at a cost of $41,300.00, and professional services to assist the City with implementing the iPACS solution at a cost of $150,195.00. The agreement includes four (4) annual options to renew. If exercised by mutual agreement and approval of proper City authorities, the options will provide annual software maintenance and support at a cost of $16,592.00 per year.
To procure these systems and services, a Request for Proposals (SA004523) was published August 23, 2012. The solicitation received two (2) proposals, which were scored by an evaluation committee of seven (7) representatives from City departments. Each committee member scored the proposals, using the following criteria: competence of the offeror (up to 15 points), quality and feasibility of proposed software and services (25 points), ability of the offeror (10 points), past performance of the offeror (25 points), and the total cost of ownership of the proposed solution (25 points).
Following further dis...
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