Explanation
BACKGROUND: For the option to establish a UTC contract for Sewer Brick for the Division of Sewerage and Drainage, the sole user. This contract will provide for purchase of various types of brick to be used for sewer repair and replacement projects by the Sewer Maintenance Operations Center. The term of the proposed option contract would be approximately two years, expiring October 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 18, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Codes (Solicitation No. SA004056). Seventeen (17) bids were solicited: (M1A-0, F1-3, MBR-1). One (1) bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Hamilton Parker Co., MAJ, CC# 20-3928062 expires 09/01/2013, Items 1-5, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient repair of sewer systems could be delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Sewer Brick with Hamilton Parker Company; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Servi...
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