City of Columbus - File #: 2142-2004

• File #: 2142-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/18/2004
• In control: Public Service & Transportation Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment services for the Fleet Management Division, to authorize the expenditure of $10,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($10,000.00)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
12/3/2004	1	ODI DIRECTOR	Reviewed and Approved
12/3/2004	1	Service Drafter	Sent for Approval
12/3/2004	1	CITY ATTORNEY	Reviewed and Approved
12/3/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
12/2/2004	1	Finance Reviewer	Reviewed and Approved
12/2/2004	1	FINANCE DIRECTOR	Reviewed and Approved
12/2/2004	1	Service Drafter	Sent for Approval
12/2/2004	1	Auditor Reviewer	Reviewed and Approved
12/2/2004	1	CITY AUDITOR	Reviewed and Approved
12/2/2004	1	Service Drafter	Sent for Approval
12/2/2004	1	EBOCO Reviewer	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Service Drafter	Sent for Approval
11/18/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various automotive equipment repair services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all service requirements. Because these various automotive equipment services are not available from Universal Term Contracts (UTC's) and because these services must be procured within a short period of time, formal competitive bidding cannot always be accomplished. However, to ensure the best possible service prices, the Fleet Management Division solicits quotes by phone or in writing.

Fiscal Impact: This request is for $10,000.00. Appropriation is available in the Fleet Management Services Budget for this expenditure. Expenditures for like items and time frames in November through December were $24,607.00 in 2003 and $43,134.00 in 2002. Ordinance 1645-2004 passed Council on October 4, 2004, authorized $105,000 for similar automotive equipment services.

Emergency action is requested to ensure uninterrupted service repairs in order to maintain the City's rolling stock.



Title

To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment services for the Fleet Management Division, to authorize the expenditure of $10,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($10,000.00)

Body

WHEREAS, various automotive equipment services are not available on Universal Term Contracts (UTC's), and

WHEREAS, given the diversity of the City's vehicle fleet, the Fleet Management Division cannot reasonably anticipate all automotive equipment service requirements, and

WHEREAS, it is in the best interest of the City of Columbus to waive formal compet...