Explanation
1. BACKGROUND
The Division of Planning and Operations owns and is responsible for 102 commercial HVAC systems and their associated components, and Boilers and Chiller systems. To maintain this equipment, the Division requires a service contract for HVAC maintenance and repair.
The Division has solicited bids(SO032949) to set up this service contract and received 4 responses (4 majority, 0 minority).
Vendor / City, State / Amount
Comfort Systems USA / Worthington, OH / $35,206.00
Capital Plumbing & Mechanical, Inc. / Columbus, OH / $35,218.00
General Temperature Control Inc. / Canal Winchester, OH / $35,227.50
Sauer Group, Inc. / Columbus, OH / $35,347.00
Award for this contract is to be made to Comfort Systems USA as the lowest, responsive, responsible and best Bidder.
This legislation authorizes the Director of Public Service to establish a service contract for the repair and maintenance of HVAC systems and to expend $35,206.00 or so much thereof as may be needed.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Comfort Systems USA.
2. CONTRACT COMPLIANCE
Comfort Systems USA's contract compliance number is 341291420 and it expires 11/30/11.
3. FISCAL IMPACT
Funds for this expenditure in the amount of $35,206.00 will be drawn from AC030252-001 which was established in ordinance 1241-2009 to fund facility projects for the Division of Planning and Operations.
4. EMERGENCY DESIGNATION
Emergency action is requested so that sufficient funding is available, if needed, to repair this HVAC equipment if needed during the winter months.
Title
To authorize the Director of Public Service to establish a service contract with General Temperature Control, Inc., for the repair and maintenance of HVAC systems and to expend $35,206.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund; and to declar...
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