City of Columbus - File #: 1150-2006

• File #: 1150-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/14/2006
• In control: Administration Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the UTC contracts for the option to purchase Personal Safety Products and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/21/2006	1	CITY ATTORNEY	Reviewed and Approved
6/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/20/2006	1	EBOCO Reviewer	Reviewed and Approved
6/20/2006	1	ODI DIRECTOR	Reviewed and Approved
6/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/15/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Personal Safety Products for various City agencies to and including June 30, 2006. The Purchasing Office opened formal bids on November 7, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000342DRM) and awarded UTC contracts as follows:

FL001671, Colonial/Michigan Glove Company, cc #34-1892126, expires 10/31/2006
FL001674, Jendco Safety Supply, cc# 31-1286443, expires 12/5/2006
FL001677, Safety Solutions, Inc., cc #31-0808325, expires 1/9/2007

These companies are not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1) Amount of additional funds: The estimated annual expenditure for these contracts is $88,000.00.
2) Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts.
3) Reason other procurement processes not used: Contract specifications are currently being evaluated. A new bid when will be developed when evaluations are complete.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreements.

FISCAL IMPACT: No funding is required to extend the option contracts. City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.

To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts, this ordinance is being submitted as an emergency.

Title

To authorize and direct the Finance and Management Director to modify and extend the UTC contracts for the option to purchase Personal Safety Products and to declare an emergency.


Body


WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the low...