Explanation
BACKGROUND: For the option to establish two (2) UTC contracts for Hitachi Sludge Collector Parts for the Division of Sewerage and Drainage, the sole user. This contract will provide for purchase of parts used in the sludge settling system at the Southerly Wastewater Treatment Plant. The term of the proposed option contracts would be approximately two years, expiring October 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 26, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003942). Twenty (20) bids were solicited: (M1A-0, F1-0, MBR-0). Five (5) bids were received.
Bearing Distributors, Inc. (BDI) submitted a bid specifying Hitachi manufactured parts and submitted a second bid specifying alternate Allied Locke manufactured parts and were the low bidder for all items. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Bearing Distributors, Inc. (BDI), MAJ, CC# 34-0089320 expires 06/06/2013, Items 1, 5, 6, 13-15, 17, 18, 21-25, 27, 31, 35-38, 40, 42, 45-50, 53, 54, 56, 58-60, 62, 63, and 65-67 , $1.00
Bearing Distributors, Inc. (BDI) alternate Allied Locke proposal, MAJ, CC# 34-0089320 expires 06/06/2013, Items 2-4, 7-12, 16, 19-21, 26, 28-30, 32-34, 39, 41, 43, 44, 51-55, 57, 61 and 64, $1.00
Note the bid prices for Items 21, 53 and 54 were identical and are being awarded on both proposals to provide flexibility when ordering.
Total Estimated Annual Expenditure: $75,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less th...
Click here for full text