Explanation
This ordinance authorizes the Director of the Department of Technology to reserve and encumber 2025 budgeted funds in the amount of $349,600.00 for software maintenance, licensing, and support contracts that renew in the first quarter of 2026. The Department of Technology (DoT) maintains ongoing contracts that provide essential services related to software systems, user support, and technology maintenance to ensure continued functionality of critical City operations across departments. These include contracts with Core Technology Corp (007566), Aciss Systems, Inc. (009561), MCM Technology, LLC (000391), Cornerstone OnDemand (000683), Brown Enterprise Solutions (010668), Avanade Inc. (044500), Ohio State University (005303), DataWorks Plus, LLC (009425), Articulate Global, Inc. (024244), and others. While this ordinance authorizes the encumbrance of funds for these agreements, the contracts themselves do not require legislation, as none individually exceed $50,000.00.
Additionally, this ordinance authorizes the Department of Technology to encumber $50,000.00 from its supply budget for unforeseen technology supply needs that may arise during the first quarter of 2026. To avoid interruption in vital technology services, DoT seeks authority to encumber 2025 funds prior to the fiscal year-end close, allowing the City to meet financial obligations and maintain uninterrupted service delivery during the first quarter of 2026.
FISCAL IMPACT
Funding in the amount of $399,600.00 is available and budgeted in the Department of Technology, Information Services Fund and the Department of Public Safety, General Fund.
EMERGENCY DESIGNATION
This ordinance is being submitted as an emergency measure to ensure that there is no interruption in critical technology operations, including software maintenance, user support, and licensing services necessary for the City’s core business systems. Immediate passage will allow the Department of Technology to reserve and encumber 2...
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