Explanation
BACKGROUND: For the option to purchase Light Duty Trucks for all City agencies. The term of the proposal option contract would be one year. Contract is through August 31, 2006 or manufacturer's build out. The Purchasing Office opened formal bids on August 18, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA-001717 GRW). Seventy-Five (MAJ:73, MBE:1, FBE:1) bids were solicited; four (MAJ:4) bids were received.
For items 8, 11 and 13, the lowest numerical bidders failed to meet the required specification elements and were rejected by the Purchasing Office. Awards for items 8, 11 and 13 were made to the next lowest numerical bidders. All other items were awarded to the lowest responsive, responsible and best bidders.
32 Ford-Mercury, Inc., MAJ, CC#311285506, $641,533.00
Bob McDorman Chevrolet Inc. MAJ, CC#310714139, $418,141.00
Byers Chevrolet LLC, MBE, CC#314139860, $339,280.00
Total Estimated Annual Expenditure: $1,398,954.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase Light Duty Trucks with 32 Ford-Mercury Inc., Bob McDorman Chevrolet Inc. and Byers Chevrolet LLC, to authorize the expenditure of three dollars to establish the contract from the Purchasing/Contract Operation Fund, and...
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