City of Columbus - File #: 1012-2004

• File #: 1012-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/27/2004
• In control: Safety Committee
• On agenda: 6/28/2004
• Final action: 7/1/2004
• Title: To authorize and direct the Director of the Department of Finance on behalf of the Franklin County Municipal Court Clerk to modify the agreement and issue a blanket purchase order to the National City Bank for the purpose of paying for banking services, to authorize the expenditure of $78,000.00 from the General Fund, and to declare an emergency.($78,000.00)

Date	Ver.	Action By	Action	Result
7/1/2004	1	MAYOR	Signed
7/1/2004	1	CITY CLERK	Attest
6/28/2004	1	Columbus City Council	Approved	Pass
6/28/2004	1	COUNCIL PRESIDENT	Signed
6/23/2004	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
6/22/2004	1	City Clerk's Office	Sent back for Clarification/Correction
6/17/2004	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2004	1	ODI DIRECTOR	Reviewed and Approved
6/16/2004	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2004	1	Auditor Reviewer	Reviewed and Approved
6/16/2004	1	CITY AUDITOR	Reviewed and Approved
6/16/2004	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2004	1	CITY ATTORNEY	Reviewed and Approved
6/11/2004	1	EBOCO Reviewer	Sent for Approval
6/9/2004	1	Finance Reviewer	Reviewed and Approved
6/9/2004	1	MuniCrtClerk Drafter	Sent for Approval
6/8/2004	1	MuniCrtClerk Drafter	Sent for Approval
6/8/2004	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
6/8/2004	1	MuniCrtClerk Drafter	Sent for Approval
6/1/2004	1	Finance Reviewer	Reviewed and Disapproved
5/28/2004	1	MuniCrtClerk Drafter	Sent for Approval
5/28/2004	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
5/28/2004	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

BACKGROUND: Agreements between the Franklin County Municipal Court Clerk and National City Bank were entered into that collectively formed the basis for the agreement to pay for the banking services for the Franklin County Municipal Court Clerk through June 30, 2005. The documents that form the agreement are: A Memorandum of Agreement for Deposit of Public Funds was entered into between the Franklin County Municipal Court Clerk and National City Bank for the term June 1, 2002 through June 30, 2005; a Merchant Services Agreement with National Processing Company, LLC (NCP) for Card Processing Agreement, Debit Card Agreement, and Equipment Agreement, entered into June, 2002; and a letter dated March 11, 2002 between National City Bank and the Clerk's office.

This modification is to increase the maximum allowable amount on the contract to cover anticipated expenditures through June 30, 2005. National City Bank's compliance number is 314270685.

1. Amount of additional funds: The estimated annual expenditure for the contract is $78,000.00 for the term of the agreement from the Municipal Court Clerk General Fund.
2. Reason additional needs were not foreseen: The need was foreseen. The contract dollar volume is funded annually but the agreement is valid through June 30, 2005.
3. Reason other procurement processes not used: We currently are under contract for the service.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: Funding to increase this contract is available in the Franklin County Municipal Court Clerk General Fund.

To maintain an uninterrupted services to the Franklin County Municipal Court, this ordinance is be submitted as an emergency.

Title

To authorize and direct the Director of the Department of Finance on behalf of the Franklin County Municipal Court Clerk to modify the agreement and issue a blanket purchase order to the National City Bank...