City of Columbus - File #: 1816-2006

• File #: 1816-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/6/2006
• In control: Utilities Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Director of Public Utilities to modify an existing contract, with SPL WorldGroup Inc.; for phase 2 of the implementation and configuration of the Computerized Maintenance Management System (CMMS), for the Division of Power and Water (Power); to authorize the expenditure of $300,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, and to declare an emergency. ($300,000.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/19/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
10/18/2006	1	Utilities Drafter	Sent for Approval
10/18/2006	1	Auditor Reviewer	Reviewed and Approved
10/18/2006	1	CITY AUDITOR	Reviewed and Approved
10/18/2006	1	Utilities Drafter	Sent for Approval
10/18/2006	1	CITY ATTORNEY	Reviewed and Approved
10/17/2006	1	EBOCO Reviewer	Reviewed and Approved
10/17/2006	1	ODI DIRECTOR	Reviewed and Approved
10/16/2006	1	Utilities Drafter	Sent for Approval
10/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/12/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
10/12/2006	1	Utilities Drafter	Sent for Approval
10/12/2006	1	Finance Reviewer	Reviewed and Approved
10/12/2006	1	Finance Reviewer	Reviewed and Approved
10/10/2006	1	Utilities Drafter	Sent for Approval
10/10/2006	1	Utilities Reviewer	Sent for Approval
10/6/2006	1	Utilities Drafter	Sent for Approval
10/6/2006	1	Utilities Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Director of Public Utilities to modify an existing contract with SPL WorldGroup Inc., for phase 2 of the implementation and configuration of the Computerized Maintenance Management System, for the Power section of the Division of Power and Water.

Amount of additional funds to be expended: $300,000
Original contract amount: $1,600,000
Amount of original contract and modification #1: $1,900,000

Reasons additional services could not be foreseen:
This modification was expected. When the original contract was established in September 2005, the Power section did not have funding available. The Purchase Order stated that the project will be completed in 2 phases during 2006. Phase 1 was the implementation for Water and phase 2 is to implement Power's part, now that their funding is available.

Reason other procurement processes are not used:
Original contract was set up as a sole source contract. The software being implemented is proprietary to SPL WorldGroup Inc.

How cost of modification was determined:
The Power section is contributing $300,000 towards phase 2 of this contract. Original contract pricing, from phase 1, will continue with this modification, therefore, any remaining monies will be cancelled.

Emergency designation: It is requested that this Ordinance be handled in an emergency manner in order that the vendor can continue services from phase 1 into phase 2 without a delay in payment.

Contract Compliance Number: 94-3271792

FISCAL IMPACT: A transfer of funds between projects in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund will be needed in order to establish this project.


Title

To authorize the Director of Public Utilities to modify an existing contract, with SPL WorldGroup Inc.; for phase 2 of the implementation and configuration of the Computerized Maintenance Management System (CMMS), for the Division of Power...