City of Columbus - File #: 1891-2005

• File #: 1891-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2005
• In control: Safety Committee
• On agenda: 11/21/2005
• Final action: 11/23/2005
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the purchase of vehicles from Allan Vigil Ford, Inc. and Taylor Chevrolet, Inc.; to waive the provisions of competitive bidding; to authorize the appropriation and expenditure of $3,368,140.00 from the Capital South Fund and to declare an emergency. ($3,368,140.00)

Date	Ver.	Action By	Action	Result
11/23/2005	1	MAYOR	Signed
11/23/2005	1	CITY CLERK	Attest
11/21/2005	1	Columbus City Council	Approved	Pass
11/21/2005	1	COUNCIL PRESIDENT	Signed
11/10/2005	1	Auditor Reviewer	Reviewed and Approved
11/10/2005	1	CITY AUDITOR	Reviewed and Approved
11/10/2005	1	Safety Drafter	Sent to Clerk's Office for Council
11/9/2005	1	Safety Reviewer	Reviewed and Approved
11/8/2005	1	Auditor Reviewer	Reviewed and Approved
11/8/2005	1	CITY AUDITOR	Reviewed and Approved
11/8/2005	1	Safety Drafter	Sent for Approval
11/8/2005	1	CITY ATTORNEY	Reviewed and Approved
11/7/2005	1	Finance Reviewer	Reviewed and Approved
11/7/2005	1	FINANCE DIRECTOR	Reviewed and Approved
11/7/2005	1	Safety Drafter	Sent for Approval
11/4/2005	1	EBOCO Reviewer	Reviewed and Approved
11/4/2005	1	ODI DIRECTOR	Reviewed and Approved
11/4/2005	1	Safety Drafter	Sent for Approval
11/3/2005	1	Safety Reviewer	Reviewed and Approved
11/3/2005	1	SAFETY DIRECTOR	Reviewed and Approved
11/3/2005	1	Safety Drafter	Sent for Approval
11/2/2005	1	Safety Reviewer	Reviewed and Approved
11/2/2005	1	Safety Reviewer	Reviewed and Approved
11/2/2005	1	Safety Reviewer	Reviewed and Approved

Explanation

Need:
This legislation authorizes the Department of Finance and Management to establish a contract pursuant to specified requirements establish in SA001540GRW to purchase marked patrol and Freeway police vehicles from the Capital South Fund number 481. The new vehicles will replace old and deteriorated ones that have exceeded their useful lifes and are no longer efficient as front line police vehicles.

The Department of Public Safety, Division of Police, is requesting that the Director of Finance and Management create a contract with Allan Vigil Ford, Marietta, GA to furnish (76) 2006 Ford Crown Victoria Police Interceptors and (5) 2006 Ford Expeditions that are fully equipped and a contract with Taylor Chevrolet for (25) 2006 Chevrolet Impalas.

Since there is not enough time to obtain formal bids to satisfy the need to purchase marked crisers this calendar year, competitive bidding must be waived.

Allan Vigil Ford was the successful bidder on the 2005 Police Cruiser bid that satisfied all of the criteria required by the Columbus Division of Police (complete equipment package). There were no bidders from the Central Ohio area. Allan Vigil Ford has guaranteed the pricing for the 2006 Ford Crown Victoria Police Interceptor and Ford Expeditions along with all required equipment at the 2005 bid price. This arrangement offers potential saving to the City of Columbus and reduces the delivery date by approximately six months. Taylor Chevrolet has also guaranteed 2005 pricing for 2006 Chevrolet Impalas per the State of Ohio Contract, OT909004 that expires 9/30/2006. The contract with Allan Vigil ford will cost $2,949,290.00. The contract with Taylor Chevrolet will cost $418,850.00.

Contract Compliance: Allan Vigil Ford, Inc. 58-1606549; Taylor Chevrolet, Inc. 31-4446938

Emergency Designation: Emergency legislation is needed to make the funds available as soon as possible because of the need to keep current pricing that expires on Decemb...