City of Columbus - File #: 0641-2004

• File #: 0641-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/26/2004
• In control: Public Service & Transportation Committee
• On agenda: 4/19/2004
• Final action: 4/21/2004
• Title: To authorize the Finance Director to establish a purchase order to purchase thirty-nine patrol cruisers for the Police Division from Springfield Ford, to authorize the expenditure of $785,382.00 from the Fleet Management Division's General Fund vehicle allocation , and to declare an emergency. ($785,382.00)

Date	Ver.	Action By	Action	Result
4/21/2004	1	CITY CLERK	Attest
4/20/2004	1	MAYOR	Signed
4/19/2004	1	Columbus City Council	Approved	Pass
4/19/2004	1	COUNCIL PRESIDENT	Signed
4/9/2004	1	Service Drafter	Sent for Approval
4/9/2004	1	CITY ATTORNEY	Reviewed and Approved
4/9/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
4/8/2004	1	EBOCO Reviewer	Reviewed and Approved
4/7/2004	1	Finance Reviewer	Reviewed and Approved
4/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2004	1	Service Drafter	Sent for Approval
4/7/2004	1	Auditor Reviewer	Reviewed and Approved
4/7/2004	1	CITY AUDITOR	Reviewed and Approved
4/7/2004	1	Service Drafter	Sent for Approval
4/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/31/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/26/2004	1	Service Drafter	Sent for Approval
3/26/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: The Police Division needs to purchase thirty-nine (39) marked patrol cruisers to replace old, worn out, high mileage vehicles that are not cost effective to maintain or repair. Vehicle replacement benefits the overall efficiency throughout the Police Division. This legislation authorizes the purchase of thirty-nine (39) Ford Crown Victorias from Springfield Ford using General Fund monies allocated to the Fleet Management Division for vehicle replacement in accordance with Solicitation SA001054GRW

Springfield Ford contract compliance number is 311708313, expires 4/30/2005 . This is a minority business enterprise.

Emergency action is necessary to meet the manufacturer's order cutoff deadline.


FISCAL IMPACT: Funds for the purchase of patrol cruisers are budgeted in the 2004 Fleet Management General Fund vehicle allocation budget. The cost of the thirty-nine patrol cruisers will be $785,382.00. The Police Division purchased thirty-eight (38) patrol cruisers in 2003 for $809,894.00 and forty-six (46) patrol cruisers in 2002 for $922,711.54.

Title

To authorize the Finance Director to establish a purchase order to purchase thirty-nine patrol cruisers for the Police Division from Springfield Ford, to authorize the expenditure of $785,382.00 from the Fleet Management Division's General Fund vehicle allocation , and to declare an emergency. ($785,382.00)

Body

WHEREAS, the Police Division needs to replace marked patrol cruisers that are high mileage and high maintenance; and

WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and

WHEREAS, bids were taken for these vehicles via Solicitation SA001054GRW, with Springfield Ford being the lowest and best responsive, and responsible bidder that met the specifications, and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is imme...