Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Office Supplies, Accessories and Papers with Friends Service Co., HiTouch Business Services LLC, and Key-4 Supply dba Key-4 Cleaning Supplies Inc. Office supplies, accessories, equipment and papers are used by various City agencies to maintain daily operations. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ027250). The Purchasing Office opened formal bids on April 18, 2024. Five (5) bids were received. The Information for Bidders section (Page 3A - 3C) was not included in the bid proposal. The three (3) awarded bidders are currently on contracts with the City and has previously agreed to these terms and conditions. The bidders reviewed the Information for Bidders and agree to the terms and conditions. A waiver is requested to include the Information for Bidders section in the contract, as this section was accepted and agreed to by the awarded suppliers.
The Purchasing Office is recommending award to the overall lowest, responsible and best bidders as follows:
Friends Service Co. Inc., CC#006796, expires 4/19/2026, Categories 1-3, and Catalogs at discounts specified $1.00
Key-4 Supply, Inc. dba Key-4 Cleaning Supplies Inc., CC#005308, expires 12/9/2024, Categories 1-3, and Catalogs at discounts specified, $1.00
HiTouch Business Services LLC, CC#032413, expires 2/6/2026, Categories 1-3, and Catalogs at discounts specified, $1.00
Total Estimated Annual Expenditure: $800,000.00, ...
Click here for full text