Explanation
BACKGROUND: This ordinance is for the option to purchase Police Uniform Leather Goods and Accessories for the Division of Police. The term of the proposed contract would be for three (3) years with the option to extent the contract for one (1) additional year. The contract expiration date to be three (3) years from the contract effective date. The Purchasing Office opened formal bids on August 29, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Code, Solicitation SA005086. One Hundred and thirteen bids were solicited (MBR: 2, M1A: 1, F1: 1, AS1: 1). Two (2) bids was received.
The Purchasing Office is recommending award of the contract to the overall lowest, responsive, responsible and best bidder:
Galls RT II, LLC d/b/a Roy Tailors Uniform Company of Columbus CC# 371739988 (Expires 9/16/2015), a wholly owned subsidiary of Galls, LLC. This company acquired Roy Tailors Uniform Company of Columbus, Inc. after the solicitation due date and award. Galls RT II, LLC will assume all rights and obligations and benefits under the solicitation and will then be bound by and honor all terms of the solicitation including quoted prices effective upon the official transaction date of September 24, 2013. Roy Tailors Uniform Company of Columbus, Inc. CC# 311261664 (Expires 10/9/2014) was the original bidder
Total Estimated Annual Expenditure: $126,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Police Division will be required to obtain approval to expend fro...
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