City of Columbus - File #: 0002-2009

• File #: 0002-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/26/2008
• In control: Administration Committee
• On agenda: 5/18/2009
• Final action: 5/21/2009
• Title: To authorize the Director of the Department of Technology to modify and extend existing contracts, with Delphia Consulting LLC and The Ohio State University (CETI); and to increase the funding on the Ohio State University (CETI) contract; and to authorize the expenditure of $30,000.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($30,000.00)

Date	Ver.	Action By	Action	Result
5/21/2009	1	ACTING CITY CLERK	Attest
5/20/2009	1	MAYOR	Signed
5/18/2009	1	Columbus City Council	Approved	Pass
5/18/2009	1	COUNCIL PRESIDENT	Signed
5/6/2009	1	CITY ATTORNEY	Reviewed and Approved
5/6/2009	1	Technology Drafter	Sent to Clerk's Office for Council
5/5/2009	1	City Clerk's Office	Sent back for Clarification/Correction
5/5/2009	1	Technology Drafter	Sent for Approval
5/4/2009	1	Technology Drafter	Sent for Approval
5/4/2009	1	Auditor Reviewer	Reviewed and Approved
5/4/2009	1	CITY AUDITOR	Reviewed and Approved
5/4/2009	1	Technology Drafter	Sent to Clerk's Office for Council
5/1/2009	1	Finance Reviewer	Reviewed and Approved
5/1/2009	1	Finance Reviewer	Reviewed and Approved
5/1/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/28/2009	1	Technology Drafter	Sent for Approval
4/27/2009	1	Technology Drafter	Sent for Approval
4/23/2009	1	Technology Drafter	Sent for Approval
4/22/2009	1	EBOCO Reviewer	Reviewed and Approved
4/21/2009	1	ODI DIRECTOR	Reviewed and Approved
4/21/2009	1	Technology Drafter	Sent for Approval
4/20/2009	1	Technology Drafter	Sent for Approval
4/20/2009	1	EBOCO Reviewer	Reviewed and Approved
4/19/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/26/2009	1	Technology Reviewer	Reviewed and Approved
3/24/2009	1	Technology Drafter	Sent for Approval
3/20/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
3/11/2009	1	Technology Drafter	Sent for Approval
3/10/2009	1	Technology Reviewer	Reviewed and Approved
2/18/2009	1	Technology Drafter	Sent for Approval
2/2/2009	1	Technology Reviewer	Reviewed and Disapproved
12/31/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements with Delphia Consulting LLC and The Ohio State University (CETI). These contract modifications are needed to continue with the original project schedule and the provisions for services between the City of Columbus, Delphia Consulting LLC and The Ohio State University (CETI) for the purpose of enhancing and updating the city's current web environment and " E-gov " services. While performing tasks associated with the " E-gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were unforeseen circumstances that directly impacted deliverables and milestones associated with the progress of the " E-gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.

This legislation requests approval to modify and extend existing contracts (EL007265 and EL008584) in accordance with the terms and conditions established in the original master agreements, with the original vendors Delphia Consulting LLC and The Ohio State University (CETI), to extend the coverage periods from April 30, 2009 through April 30, 2010; originally legislated and approved through Ordinances #0683-2007 and #0698-2007, passed by City Council on July 9, 2007 and May 21, 2007; to allow time to continue with enhancing and updating the city's current web environment and related " E-gov " services. The original contracts with Delphia Consulting LLC and The Ohio State Uni...