Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTCs) for the option to purchase Construction Castings with EJ USA, Inc and Neenah Foundry Company. The Department of Public Utilities, Division of Sewerage and Drainage is the primary user for these construction castings. The term of the proposed option contracts would be approximately two (2) years, expiring May 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 16, 2020. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for May No. RFQ015323). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
EJ USA, Inc, CC# 007496 expires 12/6/2020, items 7-12,18-22,24,25,27-30,32-41,43-49,52-63, $1.00,
Neenah Foundry Company, CC# 007760 expires 4/22/2022, items 1-6, 13-17,23,26,31,42,50,51, 64 $1.00
Total Estimated Annual Expenditure: $215,000.00, Department of Public Utilities, is, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contracts expire 5/31/2020.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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