Explanation
BACKGROUND: This legislation authorizes the Finance & Management Director to issue purchase orders for transformers for the Division of Power and Water using an informal bid process and waives the competitive bidding provisions of the Columbus City Code. The Purchasing Office opened formal bids October 20, 2005 and established universal term contracts for the purchase of transformers. However, due to rapidly increasing metals costs, vendors have been unable to honor the UTC prices.
Due to the immediate need for replacement transformers to maintain the reliability of the city's electrical distribution system and for new customer installations, an informal bid for transformers was solicited. The Purchasing Office opened informal bids on November 16, 2006 and two bids were received. It is recommended that Items 2, 3, 4, 5, 6 and 7 be awarded to the only bidder for these items, Wesco Aurora Utility, in the amount of $114,672. An award is recommended to Van Tran Industries, in the amount of $164,974.00, for Items 10, 11, 15, 16, 17, 18 and 19 as the only bidder for these items.
Contract Compliance: Wesco Aurora Utility - 251723345 expires - 1/15/2007 Van Tran Industries - 742568917 expires - 8/27/2007
Emergency action is requested in order that the purchase orders may be established prior to the end of 2006 to meet the Division of Electricity's immediate need for replacement transformers.
FISCAL IMPACT: $80,000 was budgeted for the purchase of transformers in the 2006 Electricity Operating Budget. In addition, $900,000 was budgeted for equipment as may be needed for customer installations. $112,352 was spent in 2005 and $179,484 was spent in 2004 from Electricity Operating Fund and the Voted Street Lighting and Electricity Distribution Improvements Fund for the purchase of transformers.
Title
To authorize the Finance & Management Director to issue purchase orders for the p...
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