City of Columbus - File #: 1123-2006

• File #: 1123-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/12/2006
• In control: Recreation & Parks Committee
• On agenda: 6/26/2006
• Final action: 6/28/2006
• Title: To authorize and direct the Director of Recreation and Parks to enter into contract with The Active Network, LTD for on-site training of the Class Software Program, to waive competitive bidding requirements, to authorize the expenditure of $16,400.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($16,400.00)

Date	Ver.	Action By	Action	Result
6/28/2006	1	CITY CLERK	Attest
6/27/2006	1	MAYOR	Signed
6/26/2006	1	Columbus City Council	Approved	Pass
6/26/2006	1	COUNCIL PRESIDENT	Signed
6/16/2006	1	Rec & Parks Drafter	Sent for Approval
6/16/2006	1	Rec & Parks Drafter	Sent for Approval
6/16/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/16/2006	1	CITY AUDITOR	Reviewed and Approved
6/16/2006	1	CITY AUDITOR	Reviewed and Approved
6/16/2006	1	CITY ATTORNEY	Reviewed and Approved
6/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2006	1	Finance Reviewer	Reviewed and Approved
6/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/14/2006	1	Rec & Parks Drafter	Sent for Approval
6/14/2006	1	ODI DIRECTOR	Reviewed and Approved
6/13/2006	1	Rec & Parks Drafter	Sent for Approval
6/13/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
6/13/2006	1	EBOCO Reviewer	Reviewed and Approved
6/12/2006	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:
This ordinance will authorize the Director of Recreation and Parks to enter into a contract with The Active Network, LTD for the Class Software Program.

Services include on-site training of the Class software program utilized for scheduling, registration and payment tracking, and for remote account and membership import.

Contract will be for services from August 14, 2006, through August 18, 2006, and will include forty (40) hoursof on-site training and account/membership import.

The Contract Compliance Number for The Active Network, LTD is #980160721 001.

In 2006 a purchase order in the amount of $8,600.00 was issued for services to provide on-site training for staff. However, during the training period the consultant determined that the data in the system was corrupt and would require a complete rebuild of the database. The combination of this previous purchase order and the services to be rendered, $16,400, will necessitate legislation.

The department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with The Active Netwowrk, LTD due to the proprietary nature of the software, unique skills, abilities and teaching experience required for this software.

Emergency action is necessary to have funding available for necessary expenditures.

Fiscal Impact:
$16,400.00 is required and budgeted in the Recreation and Parks Operating Fund to meet the financial obligation of this contract.

Title

To authorize and direct the Director of Recreation and Parks to enter into contract with The Active Network, LTD for on-site training of the Class Software Program, to waive competitive bidding requirements, to authorize the expenditure of $16,400.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($16,400.00)


Body

WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding an...