Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with The EDGE Group, Inc. to provide construction services associated with the Hauntz, Helsel, and Willow Creek Park Improvements Project. The modification amount being authorized by this ordinance is $240,625.59, with a contingency of $9,000.00, for a total of $249,625.59.
This is a planned contract modification to provide additional professional design services for the construction phase of this project. Design services include the preparation of a tree survey, public tree plan, conceptual plans, and construction documents for the pump track at Helsel Park. They also include ongoing coordination meetings and pre-installation services for naturalized areas. The modification will also prepare punch list, as-built plans, and statement of special inspections for park structures. This is a planned modification, with services not included in the original contract since the specific scope of work and associated hours were dependent on the outcomes of the community engagement and feasibility results during earlier phases.
The original project completion date of the project was December 31, 2028. The modified project completion date, as a result of the proposed modification, will remain December 31, 2028.
Amount of Additional Funds: $249,625.59
Why Additional Services Were Not Foreseen: These additional services were foreseen. However, the level of effort required to complete the services was unknown at the time of the initial contract scope and fee negotiation because the project scope was yet unknown. As with any park development project that begins with a master planning and community engagement phase, planned modifications for design development, construction documentation, and construction services are included. This ensures the appropriate level of scope and fee is negotiated. Additionally, when the original contract was execu...
Click here for full text