City of Columbus - File #: 1379-2008

• File #: 1379-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/25/2008
• In control: Administration Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement with Activant Solutions, Inc. for the Speedware software application, to authorize the expenditure of $20,325.80 from the Department of Technology, Information Services Fund; and to declare an emergency. ($20,325.80)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/19/2008	1	Auditor Reviewer	Reviewed and Approved
9/19/2008	1	CITY AUDITOR	Reviewed and Approved
9/19/2008	1	Technology Drafter	Sent for Approval
9/19/2008	1	CITY ATTORNEY	Reviewed and Approved
9/19/2008	1	Technology Drafter	Sent to Clerk's Office for Council
9/18/2008	1	ODI DIRECTOR	Reviewed and Approved
9/18/2008	1	Technology Drafter	Sent for Approval
9/18/2008	1	Finance Reviewer	Reviewed and Approved
9/18/2008	1	Finance Reviewer	Reviewed and Approved
9/18/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/18/2008	1	Technology Drafter	Sent for Approval
9/17/2008	1	Technology Drafter	Sent for Approval
9/17/2008	1	EBOCO Reviewer	Reviewed and Approved
9/16/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
9/16/2008	1	Technology Drafter	Sent for Approval
9/16/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/2/2008	1	Technology Reviewer	Reviewed and Approved
8/26/2008	1	Technology Drafter	Sent for Approval

Explanation

This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and support services agreement, for the Speedware software application, with Activant Solutions, Inc. The Department of Technology requires technical support and software maintenance services, from Activant Solutions, Inc. to support ongoing operations of the city's Speedware software application, which supports several business applications utilized by the Department of Public Utilities, Divison of Electricity.
In order to continue the benefits of this software product, including software upgrades and support, the city must renew its contract with Activant Solutions, Inc., which will allow the city to continue receiving software upgrades, technical support and related services for the Speedware software application. The Speedware software application offers various software products to enhance productivity and improve business performance.
Without the software maintenance and technical support services the city will not be able to deploy web-based applications that affect Division of Electricity accounts and billing systems, the Street Light billing system as well as the Miscellaneous billing system, and the Division of Electricity will lose the capability to upgrade current software applications and vendor technical support, as well as software maintenance for both server-side components and client-side components. The associated coverage period for this annual renewal is from September 1, 2008 through August 31, 2009.

EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.

FISCAL IMPACT:

Earlier this year, the Department of Technology, on behalf of the Department of Public Utilities, expended $...