City of Columbus - File #: 1077-2023

• File #: 1077-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/31/2023
• In control: Public Service & Transportation Committee
• On agenda: 4/24/2023
• Final action: 4/26/2023
• Title: To authorize the Director of the Department of Finance and Management to enter into a contract with the Ohio Department of Transportation (ODOT) and yet to be named vendors for the purchase of rock salt based on the terms of a cooperative purchase contract to be established by the Ohio Department of Transportation; to authorize the Director of Finance and Management to establish purchase orders for rock salt; to authorize the expenditure of up to $1,100,000.00 from the Municipal Motor Vehicle License Tax Fund, up to $13,376.00 from the Sewerage Systems Operating Fund, up to $64,240.00 from the Water Systems Operating Fund; and up to $4,400.00 from the Electricity Systems Operating Fund for the purchase of rock salt; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Contract Purchase Agreement for rock salt; and to declare an emergency. ($1,182,016.00)

Date	Ver.	Action By	Action	Result
4/26/2023	1	CITY CLERK	Attest
4/25/2023	1	MAYOR	Signed
4/24/2023	1	COUNCIL PRESIDENT	Signed
4/24/2023	1	Columbus City Council	Approved	Pass
4/24/2023	1	COUNCIL PRESIDENT	Signed

Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of the Department of Finance and Management to enter into a contract with ODOT to participate in the winter cooperative purchasing contract; to enter into a contract with ODOT's selected vendors (to be determined at a later date) for the purchase of rock salt per the guidelines of the cooperative purchasing contracts; and to authorize the Director of the Department of Finance and Management to establish purchase orders with ODOT's selected vendors for the Department of Public Service and the Department of Public Utilities. The funding authorized by this ordinance is for expenses that will occur during the winter months of 2023-2024.

The Department of Public Service and the Department of Public Utilities are responsible for snow and ice control and removal on the city's roadway system. In removing snow and ice, the departments use rock salt extensively in these operations. It is necessary for the Department of Public Service and the Department of Public Utilities to have the ability to purchase rock salt for the 2023-2024 winter season.

The Ohio Department of Transportation (ODOT) is in the process of establishing its annual cooperative purchasing contracts which allows participating government agencies to purchase rock salt from selected vendors. ODOT will determine the vendors for these contracts. ODOT will bid the cooperative purchasing contract as a cooperative contract for use by other governmental agencies, in accordance with Chapter 5513.01 (B) of the Ohio Revised Code.

In an effort to clarify the rules for participation in the joint purchasing agreement, the Ohio Department of Transportation now requires additional language be approved. That language is included in this ordinance in order to ensure the Department of Public Service and the Department of Public Utilities are compliant with all Ohio Department of Transportation purchasing rules and regulati...