Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an annual agreement with Business Software, Inc (BSI) for software maintenance and support for the BSI Tax Factory application utilized by CHRIS (Columbus Human Resource Information System). The original agreement (ED040348) was established in December 2009. The agreement was most recently renewed by authority of ordinance 1768-2011, passed November 14, 2011 (purchase order EL012240). This renewal will provide another year of maintenance and support for the period December 9, 2012 to December 8, 2013, at a cost of $9,492.52.
The BSI Tax Factory application performs calculations of US Federal, State, Possession and Local payroll taxes for the employer and employee. The burden of tracking regulatory rules is eliminated for tax calculations, wage, and benefit plan taxability, wage attachments and deferred income.
This legislation requests approval to waive the competitive bidding provisions of the Columbus City Code Section 329 due to the fact that the maintenance and support for the BSI Tax Factory application is only available through the reseller from which the system was licensed. Under the original contract with Lawson Software Ord.1799-2007, passed by Columbus City Council on November 26, 2007, it was identified that the named reseller for the Tax Factory application, which is utilized with the Lawson software for the CHRIS project, would be Business Software, Inc. The initial software maintenance and support contract with Business Software, Inc. (BSI), ED040348, was established in 2009. The bid waiver will allow the City to continue the maintenance and support necessary for the operation of the BSI Tax Factory application.
EMERGENCY:
Emergency designation is requested as to avoid interruption in the performance of services necessary in the usual daily operation, and to facilitate contract execution and related payment for deliverables an...
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