Explanation
BACKGROUND: For the option to purchase Luminaires for the Electricity Division, the largest user. The term of the proposed option contracts will be one (1) year with an option to renew for two additional years, if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000506BGB). Fifty-six (MAJ:48, MBE:6, MBR:2) bids solicited; seven (MAJ:7) bids received. Lowest bidder for items #40, 41 and 42, Edison Equipment LLC, was not recommended for award due to not meeting the requirements in section 6.4 of the bid document.
The Purchasing Office is recommending award of contracts to the lowest responsible, responsive and best bidders:
Hughes Supply/Electric Laboratories and Sales Corporation, MAJ, CC#37-0798775, $181,796.65
General Electric Supply Company, MAJ, CC#14-0689340, $95,192.70
Graybar Electric Company, Inc. MAJ, CC#13-0794380, $14,160.00
Consolidated Electrical Distributors Incorporated, MAJ, CC# 952563864, $3,275.00
Edison Equipment LLC, CC# 311789912, $1,000.00 (Purchase Order)
Total Estimated Annual Expenditure: $381,680.35
These companies are not debarred according to the Excluded Party Listing System of the Federal Government on November 7, 2003. Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Electricity Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into four contracts for an option to purchase Luminaires, with ...
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