City of Columbus - File #: 0594-2011

• File #: 0594-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/6/2011
• In control: Administration Committee
• On agenda: 6/13/2011
• Final action: 6/15/2011
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement with Adager Corporation for annual software maintenance and support services, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,730.00 from the Department of Technology, Internal Services Fund. ($1,730.00)

Date	Ver.	Action By	Action	Result
6/15/2011	1	MAYOR	Signed
6/15/2011	1	CITY CLERK	Attest
6/13/2011	1	Columbus City Council	Approved	Pass
6/13/2011	1	COUNCIL PRESIDENT	Signed
6/6/2011	1	Columbus City Council	Read for the First Time
5/27/2011	1	Auditor Reviewer	Reviewed and Approved
5/27/2011	1	CITY AUDITOR	Reviewed and Approved
5/27/2011	1	Technology Drafter	Sent for Approval
5/27/2011	1	CITY ATTORNEY	Reviewed and Approved
5/27/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/26/2011	1	Finance Reviewer	Reviewed and Approved
5/26/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/26/2011	1	Technology Drafter	Sent for Approval
5/26/2011	1	ODI DIRECTOR	Reviewed and Approved
5/26/2011	1	Technology Drafter	Sent for Approval
5/25/2011	1	Finance Reviewer	Sent for Approval
5/25/2011	1	Finance Reviewer	Reviewed and Approved
5/25/2011	1	Finance Reviewer	Reviewed and Approved
5/24/2011	1	Technology Drafter	Sent for Approval
5/24/2011	1	EBOCO Reviewer	Sent for Approval
5/24/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/20/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/18/2011	1	Technology Drafter	Sent for Approval
4/12/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
4/6/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an agreement with Adager Corporation for annual software maintenance and support services. The original agreement was authorized by ordinance 1453-2010, passed by Columbus City Council on November 15, 2010 (purchase order EL011152). Adager Corporation provides the software maintenance and support services that are required for the Division of Electricity to operate the HP 3000 Database utility. This ordinance will renew support for the period of August 16, 2011 through August 15, 2012. The amount of funds needed for the annual software maintenance and support agreement is $1,730.00.

This ordinance also requests approval to continue services provided by Adager Corporation in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Adager Corporation is the sole distributor and does not utilize distributors or resellers to provide maintenance and support for its software products.



FISCAL IMPACT:

Last year (2010), the Department of Technology expended $1,645.00 with Adager Corporation (Ordinance # 1453-2010) for annual software maintenance and support services. This year, sufficient funds are available in the Department of Technology, Internal Services Fund to pay for the annual software maintenance and support services. The amount of funds needed for the 2011 annual software maintenance and support agreement with Adager Corporation is $1,730.00. The aggregate contract total amount including this renewal is $21,825.00.



CONTRACT COMPLIANCE:

Vendor Name: Adager Corporation F.I.D#/CC#: 82-0422984 Expiration Date: 10/12/2012


Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement ...