City of Columbus - File #: 2149-2004

• File #: 2149-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/18/2004
• In control: Public Service & Transportation Committee
• On agenda: 12/13/2004
• Final action: 12/15/2004
• Title: To authorize the Finance Director to enter into a contract for the purchase of one front-end loader from The McLean Company; to authorize the expenditure of $88,800.00 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division, and to declare an emergency. ($88,800.00)

Date	Ver.	Action By	Action	Result
12/15/2004	1	CITY CLERK	Attest
12/13/2004	1	Columbus City Council	Approved	Pass
12/13/2004	1	COUNCIL PRESIDENT	Signed
12/13/2004	1	MAYOR	Signed
11/30/2004	1	ODI DIRECTOR	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent for Approval
11/30/2004	1	CITY ATTORNEY	Reviewed and Approved
11/30/2004	1	Service Drafter	Sent to Clerk's Office for Council
11/29/2004	1	Auditor Reviewer	Reviewed and Approved
11/29/2004	1	CITY AUDITOR	Reviewed and Approved
11/29/2004	1	Service Drafter	Sent for Approval
11/29/2004	1	EBOCO Reviewer	Reviewed and Approved
11/24/2004	1	Finance Reviewer	Reviewed and Approved
11/24/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/24/2004	1	Service Drafter	Sent for Approval
11/23/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Service Drafter	Sent for Approval
11/22/2004	1	Service Drafter	Sent for Approval
11/19/2004	1	Service Reviewer	Reviewed and Approved
11/18/2004	1	Service Drafter	Sent for Approval

Explanation
Background: The Transportation Division is responsible for repairs to the City's roadway system and for snow and ice removal. To accomplish this mission the division requires a rubber-tired front-end loader to load asphalt aggregates and rock salt into the division's dump truck fleet. This ordinance authorizes the Finance Director to enter into contract to purchase a front-end loader for the Transportation Division.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on November 18, 2004 for Bid SA-001353GRW as follows:

Vendor / Model / Bid Price / Vendor Status
The McLean Company / Hyundai HL 740-7 / $88,800.00 / Majority
Franklin Tractor Sales, Inc. / New Holland LW130B / $101,152.00 / Majority
Ohio Machinery Company / Caterpillar 928G / $103,904.00 / Majority
Nortrax-Great Lakes, Inc. / John Deere 544J / $104,691.00 / Majority
Cantwell Machinery Company / Volvo L70E / $106,650.00 / Majority
Southeastern Equipment Company, Inc. / Case 621D / $107,439.00 / Majority

The lowest bidder, The McLean Company, was judged to be the lowest, best, most responsive and most responsible bidder. It is recommended that the contract be awarded to The McLean Company, contract compliance #34-0762688 (expires 2/21/2005) for one unit in the amount of $88,800.00 in accordance with their bid proposal.

Fiscal Impact: The Transportation Division budgeted $3.2 million in the 2004 Capital Improvements Budget for street equipment. Thus far in 2004 the Division has contracted for over $2.8 million in street equipment. This ordinance authorizes an expenditure of $88,800.00 in the 1995, 1999 Voted Streets and Highways Fund. The remaining funds will be used for upcoming street equipment bids.

Emergency action is requested so that the front-end loader is available for use during the 2004-2005 winter season.



Title
To authorize the Finance Director to enter into a contra...