Explanation
BACKGROUND: For the option to purchase Luminaires and Related Components for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract would be through May 31, 2008. The Purchasing Office opened formal bids on May 3, 2007. The contract may be extended for two additional one year periods, on a year by year basis, subject to mutual agreement by both parties.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002389). Fourteen bids were solicited (MAJ: 13, M1A: 1); Seven bids were received (MAJ: 7).
The Purchasing Office is recommending award of 4 contracts to the lowest, responsive, responsible and best bidders:
Graybar Electric Co. Inc. CC#130794380, exp. 2/4/08, Estimated expenditure, $70,000.00
Reed City Power Line Supply, CC#381783949, exp.3/28/08, Estimated expenditure, $20,000.00
Consolidated Electrical Distributors, Inc., CC#770559191, exp. 8/30/08, Estimated expenditure $5,000.00
General Supply & Services Inc., dba G. E. Supply, CC# 20502902, exp. 7/6/09, Estimated expenditure, $80,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
No bids were received on items 16, 17, 18, 19, 113, 114, 115, and 116. These items will be informally bid as needed.
Reed City Power Line Supply was low bidder on items 2, 3, 4, 6, 8, 9, 10, 11, 12, 13, and 108, however, due to local vendor credit, this item is to be awarded to Graybar Electric Co., Inc.
Low bidder for item 61 with local vendor credit was HD Supply Utilities, but due to the administrative cost for establishing and managing a contract for the one low cost item, the recommendation is to award to Graybar Electric Co.
Reed City Power Line Supply and Graybar Electric Co., Inc. bid the same price for item 24. The recomme...
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