Explanation
BACKGROUND: To establish a contract for the option to purchase Construction Castings for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract will be one year with an option to renew for one additional year if mutually agreed. Contract expiration date is May 31, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001517). Formal bids were opened on February 10, 2005. Twenty seven (MAJ:24, M1A:2; F1:1) bids solicited; two (MAJ:2) bids received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
Neenah Foundry Company., MAJ, CC#39-1580331
Total Estimated Annual Expenditure: $125,000.00
This company is not debarred according to the Federal Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Construction Castings, with Neenah Foundry Company., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 10, 2005 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low p...
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