City of Columbus - File #: 0361-2007

• File #: 0361-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/23/2007
• In control: Public Service & Transportation Committee
• On agenda: 5/7/2007
• Final action: 5/9/2007
• Title: To authorize the Public Service Director to modify and increase the current contract with First Data Merchant Services to provide credit card processing services for the Parking Violations Bureau's Pay-By-Web and Pay-By-Phone Services; and to authorize the expenditure of $45,500.00 from the General Fund; to waive the competitive bidding provisions of Columbus City Code, 1959; and to declare an emergency. ($45,500.00)

Date	Ver.	Action By	Action	Result
5/9/2007	1	CITY CLERK	Attest
5/8/2007	1	MAYOR	Signed
5/7/2007	1	Columbus City Council	Approved	Pass
5/7/2007	1	COUNCIL PRESIDENT	Signed
4/18/2007	1	CITY ATTORNEY	Reviewed and Approved
4/18/2007	1	Service Drafter	Sent to Clerk's Office for Council
4/17/2007	1	EBOCO Reviewer	Reviewed and Approved
4/17/2007	1	ODI DIRECTOR	Reviewed and Approved
4/17/2007	1	Service Drafter	Sent for Approval
4/17/2007	1	Auditor Reviewer	Reviewed and Approved
4/17/2007	1	CITY AUDITOR	Reviewed and Approved
4/17/2007	1	Service Drafter	Sent for Approval
4/13/2007	1	Service Drafter	Sent for Approval
4/12/2007	1	SERVICE DIRECTOR	Reviewed and Approved
4/12/2007	1	Finance Reviewer	Reviewed and Approved
4/12/2007	1	Finance Reviewer	Reviewed and Approved
4/12/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/12/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/5/2007	1	Service Reviewer	Reviewed and Approved
3/5/2007	1	Service Drafter	Sent for Approval
3/1/2007	1	Service Drafter	Sent for Approval

Explanation
BACKGROUND:
The Parking Violations Bureau has a contract with ACS State & Local Solutions Inc. (ACS) for ticket processing. As part of the contract, ACS supplies the Pay-By-Web and Pay-By-Phone modules at no charge to the city. The credit card service charges associated with these payment options, however, are the City's responsibility. ACS is in contract with First Data Merchant Services on behalf of their client cities nationwide to realize the best possible rates. This ordinance authorizes the annual modification and extension of the contract for credit card service charges for the Pay-By-Web and Pay-By-Phone services with First Data Merchant Services, contract compliance #59-2126793 expiring 08/01/2008.

FISCAL IMPACT
Funds for this modification and extension are budgeted in the 2007 Operation Budget. The last two modifications for 2005 and 2006 were $24,000.00 and $45,500.00 respectively.

Emergency action is requested to allow an uninterrupted service supply.

Title

To authorize the Public Service Director to modify and increase the current contract with First Data Merchant Services to provide credit card processing services for the Parking Violations Bureau's Pay-By-Web and Pay-By-Phone Services; and to authorize the expenditure of $45,500.00 from the General Fund; to waive the competitive bidding provisions of Columbus City Code, 1959; and to declare an emergency. ($45,500.00)

Body

WHEREAS, a need exists in the daily operation of the parking Violations Bureau in that it is necessary to modify and increase the existing contract with First Data Merchant Services, for credit card processing services; and

WHEREAS, there is an annual expenditure for fees associated with the Parking Violations Bureau's Pay-By-Web and Pay-By-Phone services; and

WHEREAS, in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus, that Section 329.06...