Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify an agreement with T&M Associates for professional services to support the WarriorWatch application, utilized by the Department of Public Service and the public to track the City’s response to snow storms. The original agreement (ED051145) was established July 1, 2014 to provide application development services. This modification will provide additional funding to provide application maintenance and support services, to be provided within one year of a certified purchase order, at a cost of $27,210.00. This amount includes a $15,000.00 contingency in the event that application support services exceed the amount currently anticipated. These services are needed to compensate for unexpected staff vacancies in the DoT GIS section. Without these services, DoT will be unable to resolve issues that may arise with the WarriorWatch application.
1. Amount of additional funds to be expended: $27,210.00
Original contract amount: $19,332.00
Amount of original contract and 1 modification: $46,542.00
2. Reason additional goods/services could not be foreseen:
Unforeseen staff vacancies in the GIS section require the need to obtain vendor provided application support services.
3. Reason other procurement processes are not used:
T&M Associates developed the WarriorWatch application for the City, therefore has specialized knowledge for supporting the application. Obtaining this service through other procurement processes would require additional costs for knowledge transfer from T&M to another vendor.
4. How cost of modification was determined:
Costs were negotiated with T&M.
This ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City Code. As a result of unexpected staff vacancies in the DoT GIS section, there is not enough time to obtain formal bids. T&M Associates developed the WarriorWatch appl...
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