City of Columbus - File #: 1490-2007

• File #: 1490-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/11/2007
• In control: Finance & Economic Development Committee
• On agenda: 10/1/2007
• Final action: 10/5/2007
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Non-membrane Dissolved Oxygen Probes with Hach Company, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
10/5/2007	1	CITY CLERK	Attest
10/4/2007	1	MAYOR	Signed
10/1/2007	1	Columbus City Council	Approved	Pass
10/1/2007	1	COUNCIL PRESIDENT	Signed
9/14/2007	1	EBOCO Reviewer	Reviewed and Approved
9/14/2007	1	ODI DIRECTOR	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2007	1	CITY AUDITOR	Reviewed and Approved
9/14/2007	1	CITY AUDITOR	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2007	1	CITY ATTORNEY	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/12/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/12/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/12/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/11/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Non-membrane Dissolved Oxygen Probes for the Division of Sewerage and Drainage for use in measuring the oxygen content in the aeration tanks at the Southerly Wastewater Treatment Plants. The term of the proposed option contract will be through October 31, 2010 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on August 30, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002573). Twelve bids were solicited; Two bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Hach Company. CC#420704420 (expires 3/14/2008).
Total Estimated Annual Expenditure: $35,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Non-membrane Dissolved Oxygen Probes with Hach Company, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids August 30, 2007 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purcha...