Explanation
BACKGROUND
Need: Division of Police inventory of spikeless fusees is exhausted and due to safety issues spikeless fusees are essential to our officers especially with shorter daylight hours and possibility of inclement weather.
Bid Information: In February 2005 the Purchasing Office went out for bid for the Division of Police for spikeless fusees and the contract was awarded to BTMC Corporation in the amount of $19,992.55. The Purchasing Office does have an Invitation to Bid, SA001819 on the street for this commodity, but that process will not be completed in time to replenish our needed inventory of spikeless fusees. The Purchasing Office did conduct an informal bid, SO021658 in October 2005 for this item and BTMC Corporation was the lowest, most responsive, responsible bidder at $29.48 per case for the total amount of $19,987.44. Since this purchase will be over the dollar threshold for one supplier, Division of Police is requesting to waive the provisions of competitive bidding and authorize the Director of Finance and Management to enter into a contract for the purchase of spikeless fusees.
Emergency Designation: Emergency legislation is requested so as to be able to replenish supplies immediately.
Contract Compliance Number: 310977333
FISCAL IMPACT: $40,000.00 was budgeted in the Division of Police's General Fund budget for purchase of fusees. Approximately $40,000.00 was spent in 2004 for fusees. $19,992.55 has already been spent on fusees this year.
Title
To authorize and direct the Finance and Management Director to enter into a contract for purchase of spikeless fusees to BTMC Corporation, to waive the provisions of competitive bidding, to authorize the expenditure of $19,987.44 from the General Fund; and to declare an emergency. ($19,987.44)
Body
WHEREAS, the Division of Police, Department of Public Safety needs to immediately replenish the inventory of spikeless fusees for the safety of citizens and officers; a...
Click here for full text