City of Columbus - File #: 1423-2019

• File #: 1423-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/16/2019
• In control: Technology Committee
• On agenda: 6/10/2019
• Final action: 6/14/2019
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, for the Department of Building Zoning and Services, to establish a purchase order with 3SG Plus, LLC, a dealer of Hyland OnBase Software, and Hyland Software, Inc., utilizing State of Ohio, State Term Schedules to purchase software licenses and one year of software maintenance for a total of $60,453.30; to authorize the Director of the Department of Technology, to enter into a one year contract and establish a purchase order with 3SG Plus, LLC, utilizing two State of Ohio, State Term Schedules pricing for professional services to upgrade the City's OnBase application and staff training needed to continue technical support of the system on behalf of the various users citywide at a cost of $38,683.05; to authorize the total expenditure of $99,136.35 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($99,136.35)

Date	Ver.	Action By	Action	Result
6/14/2019	1	CITY CLERK	Attest
6/12/2019	1	ACTING MAYOR	Signed
6/10/2019	1	COUNCIL PRESIDENT	Signed
6/10/2019	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance will authorize the Director of Finance and Management, on behalf of the Department of Technology, for the Department of Building Zoning and Services, to establish a purchase order with 3SG Plus, LLC, a dealer of Hyland OnBase Software, and Hyland Software, Inc., utilizing State of Ohio, State Term Schedules (STS033), # 533272-3-6, expiration date 3/31/2021 to purchase ( 25) Plan Review Named Client software licenses for $50,377.75 and one year of software maintenance at $ 10,075.55 for a total of $60,453.30. These licenses will be used for the citywide electronic plan review process.
This ordinance will also authorize the Director of the Department of Technology, to enter into a one year contract and establish a purchase order with 3SG Plus, LLC, a dealer of Hyland OnBase Software, and Hyland Software, Inc., utilizing State of Ohio, State Term Schedules (STS033), # 533272-3-6, expiration date 3/31/2021 pricing for professional services (DoT staff training) needed to continue technical support of the system on behalf of the various users citywide at a cost of $8,161.20 and State of Ohio, State Term Schedules (STS033), # 534577 -expiration date 06/30//2019 to provide professional services to upgrade the City's OnBase system (application) from OnBase 16 to OnBase 18 for a cost $$30,521.85. The coverage term period is one (1) year from the date of a purchase order certified by the Columbus City Auditor's Office.
The total cost of this ordinance is $99,136.35. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
OnBase is an enterprise document management/workflow application that provides a critical function to numerous departments. Building and Zoning Service was the first department in the City of Columbus to use the application in 2016. Since then use of the application has grown to include the departments of Public Service, Publi...