Explanation
BACKGROUND: To establish a contract for the option to purchase GPS Equipment, support and training (UTC) for the Public Utilities Department/ Division of Water (the largest user) and other City Agencies. The term of the proposed option contract will be two years with an option to renew for one additonal year, if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001439). Formal bids were opened on February 24, 2005. Twenty-One (MAJ: 20; MBE: 1; FBE: 0) bids were solicited; two (MAJ: 2; MBE/FBE: 0) bids were received. The Purchasing Office is recommending award of contracts to the lowest responsive, responsible and best bidder for each of the two categories of GPS equipment, associated support and training:
Ellerbusch Instrument Co., Inc. , MAJ, Contract Compliance #31-0833816. Award all items within Specifications/Category A - Engineering/Survey Grade Equipment, support and training.
Total Estimated Annual Expenditure: $100,000.00 in 2005.
MapSync Company, MAJ, Contract Compliance #61-1262482. Award all items within Specifications/Category B - Professional Grade GPS Equipment, Support and Training.
Total Estimated Annual Expenditure: $100,000.00 in 2005.
Both companies are not debarred according to the Excluded Party Listing System of the Federal Government and are not listed in the Auditor of State database for Findings for Unresolved Recovery.
This ordinance is submitted as an emergency measure in order to establish the option contract for the immediate and future purchase of GPS Equipment, support and training for the Public Utilities Department/ Division of Water, the largest user, and other City Agencies. This technology will provide City agencies with quality measuring technology for the determination of boundaries, area, elevation of land and the specific location of infrastructure.
FISCAL IMPACT: Funding to establish this option...
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