Explanation
This ordinance authorizes the Finance and Management Director to issue a purchase order to Contract Sweepers & Equipment for the purchase of one (1) new Exterra 6330 three cylinder LP Engine rider sweeper. This will be used to keep City garages clear of debris and make them safer for those who use the garage.
On October 28, 2010 the Purchasing Office opened formal bid SA003748. There was only one bidder, Contract Sweepers & Equipment, who was responsive and responsible. Therefore Purchasing and Fleet Management recommend an award to Contract Sweepers & Equipment.
Contract Sweepers & Equipment Contract Compliance number 31-0780604; expiration 05/10/2012.
Fiscal Impact: The 2010 General Fund budget included $1 million dollars for purchases of vehicles and equipment. The cost of this purchase order is $33,800.00 which includes a three year service agreement and a four year labor agreement to install parts.
Emergency action is requested to expedite delivery for this equipment to be used by the Facilities Management Division. As well, the price of the equipment is expected to go up in January 2011, and 4-6 weeks delivery time is anticipated after the actual purchase order is received by the vendor.
Title
To authorize the Finance and Management Director to establish a purchase order with Contract Sweepers & Equipment for the purchase of an Exterra LP Engine Rider Sweeper for the Facilities Management Division; to authorize the City Auditor to transfer funds within the Facilities Management Divsion General Fund budget; to authorize the expenditure of $33,800.00 from the General Fund; and to declare an emergency. ($33,800.00)
Body
WHEREAS, the Facilities Management Division has a need for a rider sweeper for cleaning City garages; and
WHEREAS, the Purchasing Office solicited a formal competitive bid for this equipment through SA003748; and
WHEREAS, bids were opened on October 28, 2010; and
WHEREAS, only one bid...
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