City of Columbus - File #: 2098-2006

• File #: 2098-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2006
• In control: Administration Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Director of the Department of Technology to establish a contract, with Whiteboard Broadband Solutions, for professional services for a citywide connectivity plan, for the Department of Technology; to authorize the expenditure of $61,500.00 from the Department of Technology's information services fund and $35,000.00 from the Development Department's general fund; and to declare an emergency. ($96,500.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	CITY ATTORNEY	Reviewed and Approved
11/20/2006	1	Technology Drafter	Sent to Clerk's Office for Council
11/18/2006	1	Technology Drafter	Sent for Approval
11/17/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/17/2006	1	Technology Drafter	Sent for Approval
11/17/2006	1	Auditor Reviewer	Reviewed and Approved
11/17/2006	1	CITY AUDITOR	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/16/2006	1	Finance Reviewer	Reviewed and Approved
11/15/2006	1	EBOCO Reviewer	Sent for Approval
11/15/2006	1	ODI DIRECTOR	Reviewed and Approved
11/15/2006	1	Technology Drafter	Sent for Approval
11/14/2006	1	Technology Drafter	Sent for Approval
11/14/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/14/2006	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The City of Columbus is the 15th largest city in the country, with a population of over 700,000 and encompassing nearly 220 square miles. Within the City of Columbus local governing body, the work force is comprised of approximately 8,000 employees. Of these 8,000 employees more than half utilize personal computers and are linked by the City's network. This network is comprised of City owned fiber; leased lines; wireless point to point; and broadband services, necessary to perform daily operational duties and responsibilities. Also, the network provides services to City residents, allowing access and connectivity to the Internet and other City Information Technology (IT) services. Additionally, the City's commercial community has invested in several fiber projects which provide bandwidth for companies to either move their business to the City or support increased business operations of current Columbus based companies.
With regards to connecting to Information Technology (IT), a plan is required to address three key components of the City, with those components being work force, business development, and residents. This legislation will provide for this plan and ultimately result in more effective use of today's assets and implementation of newer technologies for these key components. However, in preparation to implement this plan, the Department of Technology (DoT) exercised due diligence by completing the competitive process in compliance with Columbus City Code Section 329, awarding professional service contracts through the requests for proposals (RFP). Through this process, an RFP was prepared, posted on the City's solicitation web-site, and mailed to potential offerors who responded to the solicitation notice. Out of this process DoT received five (5) offers.

While DoT performed the RFP process an evaluation committee was formed. This committee consisted of voting members represented by the Department of Technology...