City of Columbus - File #: 0632-2010

• File #: 0632-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/19/2010
• In control: Administration Committee
• On agenda: 6/28/2010
• Final action: 7/1/2010
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Software House International Inc. (SHI) for Business Objects (Crystal Reports) annual licenses and maintenance support utilizing a State Term Contract; to authorize the expenditure of $28,252.00 from the Department of Technology's Information Services Fund; and to declare an emergency. ($28,252.00)

Date	Ver.	Action By	Action	Result
7/1/2010	1	CITY CLERK	Attest
6/30/2010	1	MAYOR	Signed
6/28/2010	1	Columbus City Council	Approved	Pass
6/28/2010	1	COUNCIL PRESIDENT	Signed
6/17/2010	1	Technology Drafter	Sent for Approval
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/17/2010	1	Technology Drafter	Sent for Approval
6/17/2010	1	CITY ATTORNEY	Reviewed and Approved
6/17/2010	1	Technology Drafter	Sent to Clerk's Office for Council
6/16/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2010	1	Finance Reviewer	Reviewed and Approved
6/15/2010	1	Finance Reviewer	Reviewed and Approved
6/11/2010	1	EBOCO Reviewer	Sent for Approval
6/11/2010	1	ODI DIRECTOR	Reviewed and Approved
6/11/2010	1	Technology Drafter	Sent for Approval
6/10/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/10/2010	1	Technology Drafter	Sent for Approval
6/9/2010	1	Technology Drafter	Sent for Approval
5/21/2010	1	Technology Drafter	Sent for Approval
5/21/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
5/20/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
5/18/2010	1	Technology Drafter	Sent for Approval

Explanation

Background:

This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Software House International Inc. (SHI) for Business Objects (Crystal Reports) annual licenses and maintenance support utilizing a State Term Contract - #0A07004-2, which expires 6/30/2010, authorized for the City's use by Ordinance No. 582-87.

The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Requisition # RD013798, Solicitation # SO033903) in compliance with Columbus City Code Section 329. On April 2, 2010 the Department of Technology opened one (1) bid received from Software House International Inc. (SHI) in the amount of $28,252.00; identified as a majority owned vendor. After reviewing the only bid submitted, it was recommended that the award be made to Software House International Inc. (SHI), in the amount of $28,252.00, as they were the overall lowest, responsive, responsible and best bidder per specification.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.


EMERGENCY DESIGNATION:

Emergency designation is being requested to immediately establish a purchase order to acquire the annual licenses and maintenance support prior to the expiration date of the State Term Contract period ending on June 30, 2010; to continue with services that are necessary to support daily operations; and to ensure no service interruptions.


Fiscal Impact:

In 2008, the Department of Technology expended $34,340.00 (Ord. #1120-2008) for the purchase of Crystal Reports software, licenses and related equipment. The cost associated with this legislation is $28,252.00. Funds totaling $28,252.00 for this purchase were budgeted and are available within the Departm...