City of Columbus - File #: 1544-2007

• File #: 1544-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2007
• In control: Utilities Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize the Director of Public Utilities to contract with Hargus Vibration Monitoring Services for Vibration Monitoring Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $33,000.00 from the Sewerage System Operating Fund ($33,000.00).

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/22/2007	1	Columbus City Council	Read for the First Time
10/10/2007	1	Utilities Drafter	Sent for Approval
10/10/2007	1	Auditor Reviewer	Reviewed and Approved
10/10/2007	1	CITY AUDITOR	Reviewed and Approved
10/10/2007	1	Utilities Drafter	Sent for Approval
10/10/2007	1	CITY ATTORNEY	Reviewed and Approved
10/10/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
10/9/2007	1	Finance Reviewer	Reviewed and Approved
10/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2007	1	Finance Reviewer	Reviewed and Approved
9/28/2007	1	Utilities Drafter	Sent for Approval
9/27/2007	1	ODI DIRECTOR	Reviewed and Approved
9/26/2007	1	EBOCO Reviewer	Sent for Approval
9/24/2007	1	Utilities Reviewer	Sent for Approval
9/24/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
9/24/2007	1	Utilities Drafter	Sent for Approval
9/20/2007	1	Utilities Drafter	Sent for Approval
9/20/2007	1	Utilities Reviewer	Reviewed and Approved

Explanation


1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to enter into contract for Vibration Monitoring Services Services, for the Division of Sewerage and Drainage. This contract was bid on September 5, 2007, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.

B. Procurement History. This procurement has been conducted in accordance with the requirements for competitive bidding in Columbus City Codes. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" July 21and July 28, 2007. A required Pre-Bid Meeting was held on August 22, 2007. Two sets of Bidding Documents were obtained by prospective Bidders, and three Bids were received on September 5, 2007, as follows:

Entity Base Bid Amount
Hargus Vibration Monitoring Services $33,000.00
Matlock Electric $72,650.00
Horner Electric $81,600.00

The bids have been reviewed, and found to be free of material defects.

C. Recommended Contract Award. Award is recommended to Hargus Vibration Monitoring Services of Hopewell, Ohio, who is the lowest Responsive and Responsible and Best Bidder.

D. Contract Compliance No.: 293762463 (MAJ). Expires 3-28-09


2. FISCAL IMPACT: The FY2007 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:

FY Amount

2005 $10,000.00
2006 $12,000.00


3. PROJECT LOCATION:

This project involves the Division's waste water treatment facilities: The Jackson Pike and Southerly Wastewater Treatment Plants.



Title

To authorize the Director of Public Utilities to contract with Hargus Vibration Monitoring Services for Vibration Monitoring Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $33,000.00 from the Sewerage System Operating Fun...