Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with appropriate Universal Term Contracts for oil and greases, on behalf of the Fleet Management Division, in order to provide oil for routine oil changes for City vehicles. All related purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office. The current Universal Term Contract vendor(s) are as follows:
Pugh Lubricants, LLC dba Cadence Petroleum Group, Vendor# 045931; PA008134 - Oils & Greases expires 10/31/2026
During 2026, the Fleet Management Division is budgeted to spend $360,000.00 for oil and greases to keep the City's fleet of approximately 6,000 vehicles in operation.
Fiscal Impact: This ordinance authorizes an expenditure of $ 360,000.00 from the Fleet Management Operating Fund from a previously established Universal Term Contract for oil and greases related to City vehicles. The Fleet Management Division expended $360,000.00 for oil and greases in 2025, $360,000.00 in 2024 and $470,000.00 in 2023.
Emergency action is requested to ensure an uninterrupted supply of oil and greases, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
This ordinance is contingent upon the passage of 2026 Other Funds Operating Budget, Ord. 2939-2025.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for oil and greases for the Fleet Management Division; to authorize the expenditure of $360,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($360,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase oil and greases for mo...
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