Explanation
Background: The Public Service Department, Transportation Division, routinely administers dozens of capital improvement projects and grants that are funded from a myriad of different funding sources. The proper and consistent accounting of these projects and grants is of paramount importance.
Accounting adjustments are needed within several projects as a result of inadvertent errors. These adjustments must be effected as soon as possible. These actions are being taken with the full knowledge, support and insistence of the City Auditor's Office.
Adjustment #1. City Council passed Ordinance 0733-2003 authorizing a $880,814.08 contract with Columbus Asphalt Paving Company for the I-71/Morse Road Interchange Enhancement project from the Federal-State Highway Engineering Fund on May 12, 2003. This contract was modified and increased by $53,310.00 (Ordinance 1786-2003, passed by City Council on July 21, 2003) and by $50,000.00 (Ordinance 1206-2004, passed by Council on July 19, 2004), both of which authorized expenditures from the 1995, 1999 Voted Streets and Highways Fund. These latter expenditures should have been authorized from the Federal-State Highway Engineering Fund. This ordinance makes this adjustment.
Adjustment #2. Ordinance 1051-2004 passed by City Council July 19, 2004 transferred $1,860,000.00 to and appropriated these funds within the Federal State Highway Engineering Fund and authorized the City Attorney's Office Real Estate Division to pursue land acquisition for the Hard Road Phase C Improvement project. As a City/State/Federal project, the City needed to contribute twenty percent of the total $7,101,000.00 acquisition expense or $1,420,200.00. The difference between $1,860,000.00 and $1,420,200.00, $439,800.00, can be transferred out of this project and (with Council's approval) used for other street/bridge capital improvement projects. This adjustment ordinance provides for the transfer of excess local monies to th...
Click here for full text