Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to renew an annual contract, associated with purchase order EL003835, for software license renewal, support and related services, provided by Mount Carmel Health Systems, on behalf of the Columbus Public Health.
On December 1, 2003, Columbus City Council passed ordinance number 2587-2003, that allowed the Department of Technology, on behalf of the Columbus Health Department, to enter into contract (purchase order EL003835) with Mount Carmel, for the purchase of a billing and information system named Medical Manager, now called NextGen. This system enables Columbus Public Health the ability to operate five major clinical operations, which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations. This is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
In fiscal year 2008, the Department of Technology expended $185,944.30 with Mount Carmel for services associated with maintenance, support and upgrades for the Medical Manager/NextGen system. During fiscal year 2007, the amount of $80,214.21 was expended for maintenance and support. During the year of 2009, $127,000.00 was expended for same services. Funding for this renewal, in the amount of $144,864.00, for support and related services, is budgeted and available within the Department of Technology's Internal Services Fund, with a coverage period of twelve months, extending through April 1, 2011.
CONTRACT COMPLIANCE: 311439334 - Non-Profit Organization
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate the contract modification, as the software license, application and support services are crucial to ci...
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