City of Columbus - File #: 1130-2006

• File #: 1130-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2006
• In control: Administration Committee
• On agenda: 6/26/2006
• Final action: 6/28/2006
• Title: To authorize the Director of the Department of Finance and Management to enter into a contract with Performancesoft, Inc. for the purchase of implementation support and training for the citywide performance management software system, in accordance with sole source provisions of the Columbus City Codes; to authorize the expenditure of $29,192.00 from the Department of Finance and Management general fund; and to declare an emergency ($29,192.00).

Date	Ver.	Action By	Action	Result
6/28/2006	1	CITY CLERK	Attest
6/27/2006	1	MAYOR	Signed
6/26/2006	1	Columbus City Council	Approved	Pass
6/26/2006	1	COUNCIL PRESIDENT	Signed
6/16/2006	1	Finance Drafter	Sent for Approval
6/16/2006	1	Finance Drafter	Sent for Approval
6/16/2006	1	Finance Drafter	Sent for Approval
6/16/2006	1	Finance Drafter	Sent to Clerk's Office for Council
6/16/2006	1	CITY AUDITOR	Reviewed and Approved
6/16/2006	1	CITY AUDITOR	Reviewed and Approved
6/16/2006	1	CITY ATTORNEY	Reviewed and Approved
6/16/2006	1	EBOCO Reviewer	Reviewed and Approved
6/15/2006	1	Finance Drafter	Sent for Approval
6/15/2006	1	Finance Drafter	Sent for Approval
6/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/14/2006	1	Finance Drafter	Sent for Approval
6/14/2006	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract with Performancesoft Inc. for the purchase of implementation support and training for Performancesoft Views (formerly PBViews), the citywide performance management software system. The performance management system allows for the storage, tracking and reporting of the City's performance data and provides the necessary tools for the City to manage its overall performance in relation to its strategic objectives. Performance management is a mayoral initiative and is targeted to address the following Principle of Progress contained in the Columbus Covenant: Deliver measurable, quality public services and results to our residents.

Additional implementation support is required to complete the building and populating of the database and to train new users.

The original contract was established through a formal bid process in accordance with Columbus City Code Section 329.12. A total of 226 vendors were solicited (194 majority, 17 MBE, 6 FBE, 9 MBR) through SA001019 with five responding to the bid, none of which were MBE, FBE or MBR. Two of the bids were deemed non-responsive to the bid specifications. A five-person committee evaluated the remaining three proposals in accordance with the evaluation criteria established in the RFP. Out of this process, Performancesoft, Inc. was ranked highest.

This contract is in accordance with the provisions of sole source procurement. Once the City selected PBViews as their performance management tracking software application based on the results of the original bid process, the software became proprietary. No other vendor can offer system administrator training or user training on the system. While there could possibly be other vendors who could perform the implementation support, it is more efficient and economical to have all the needed services provided in an integrated manner.

Contract compliance #...