Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contracts with Prime AE Group Inc. and Woolpert Inc. to provide GIS professional services in support of the Departments of: Public Utilities, Public Service, Building and Zoning Services, Development, and Technology’s GIS applications and projects. The single point coordination and management of these contracts by DoT will increase efficiencies. Additionally, awarding the project to two vendors will provide flexibility as it will allow for the utilization of resources from two companies. The term of these contract agreements will be for one year from the date of a certified purchase order from the City Auditor, and will include an option to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. Each contract agreement will provide for up to $215,045.17 of service, to be billed at proposed hourly rates, for a total spending amount not to exceed $430,090.34.
To procure these services, a Request for Proposals (RFQ003347) was published and responses were due on November 21, 2016. The solicitation received five (5) proposals, which were scored by an evaluation committee of five (5) employees, one from each of the following departments: Public Utilities, Public Service, Building and Zoning Services, Development, and Technology. Each committee member scored the proposals using the following criteria: quality and feasibility of proposed services (10 points), competence (30 points), past performance (relevant project experience) (30 points), ability of the offeror (15 points), and environment impact (5 points). The committee provided the following ranking to the Director of Technology:
Prime AE Group Inc. 92 points out of 100
Woolpert Inc. 89
CDM Smith 83
JMT Technology Group 81
22nd Century Technologies 44
The committee recommended the two highest scoring offerors - Prime AE Group ...
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