Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for the Facilities Management Division with Pad Door Systems for the emergency repair of various doors under the purview of the Facilities Management Division. This contract was originally bid by and awarded by the Facilities Management Division in 2007. In 2010, the Purchasing Office awarded a Universal Term Contract (FL004728) to McKee Doors of Columbus for overhead door maintenance only. Because of better pricing, McKee Doors will serve as the primary vendor for the emergency repair of overhead doors for the Facilities Management Division. However, it is still necessary to set up a purchase order for entrance doors. That portion of the contract includes doors in buildings used by seven divisions and departments, as well as the Fire Training Academy. The overhead garage door portion is predominately for service doors at Fire Division facilities, as well as some overhead doors in five other divisions.
The original contract was formally bid and authorized by Ordinance No. 0193-2007, passed February 27, 2007, with four one-year renewal options. City Council has authorized three previous renewals. This is the fourth of four renewal options for the period of March 2, 2011 through February 28, 2012.
Fiscal Impact: The Facilities Management Division budgeted $150,000.00 for door repair in the 2011 General Fund Budget. The cost of the Pad Door System contract in 2010 was $77,629.96. The cost of the McKee Door Contract in 2010 was $6,069.50. The cost of this renewal is $30,000.00.
Pad Door Systems Contract Compliance No. 31-1546098; expiration date September 30, 2012.
Title
To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of entrance doors and overhead doors; and to authorize the expenditure of $30,000.00 from the ...
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