1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into contracts with Power Line Supply in the amount of $196,209.00 and Van Tran Industries in the amount of $128,940.00; to transfer $325,149.00 from the Electricity Reserve Fund to the Voted Street Lighting and Electricity Distribution Improvement Fund; in connection with the Distribution System Improvements Project. A need for seventeen (17) transformers exists in order to construct new electricity infrastructure and to make improvements to the existing electricity infrastructure throughout the City's power distribution area. The seventeen (17) transformers are grouped into eleven (11) items for ease of bidding. Four (4) bids were received and tabulated. One bidder, ERMCO, was deemed as non-responsive due to terms and conditions they included such as prices are subject to change without notice.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on October 23, 2008. Bids for items 1 through 8 were received from: Power Line Supply - $196,209.00; Van Tran Industries - $230,989.00; Square D - $347,008.00; and Ermco - $273,380.00. Bids for items 9 through 11 were received from Van Tran Industries - $ 128,940.00 and Power Line Supply - $166,877.
The lowest and best bidders were Power Line Supply in the amount of $196,209.00 for items 1-8 and Van Tran Industries in the amount of $128,940.00 for items 9-11. Their Contract Compliance Numbers are 38-1783949 (expires 02/01/2010, Majority) and 74-2568917 (expires 09/19/2009, Majority), respectively. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds from the Electricity Reserve Fund to the Voted Street Lighting and Electricity Distribution Improvement Fund as a temporary measure until such time as the ...
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