Explanation
This ordinance will authorize the Director of Columbus Recreation and Parks Department to enter into the first year of three year term with Active Network LLC.
Background:
The software is currently used in community recreation and aquatics for activity registration, facility rentals and membership sales. The department uses ActiveNet in rental services to rent and reserve open and enclosed shelters to the public as well as boat dock permit fees. Our sports section uses ActiveNet’s point of sale function as a secondary transaction site for adult sports registration. The department has used ActiveNet since 2010 and in 2024 an RFP was issued in order to re-evaluate our registration software provider. It was determined that ActiveNet remains the best fit for our current and future needs.
Passage of this legislation will authorize the Director of the Recreation and Parks Department to enter into year one (1) of a five (5) year agreement with Active Network, LLC for hosted software, support and maintenance in the total amount of $120,000.00 for the period of June 1, 2025 through May 31, 2026. Funding for the software maintenance and support are collected via transaction service fees from the on-line users.
Emergency Justification: N/A
Vendor Bid/Proposal Submissions:
A request for registration software management systems was advertised through Vendor Services (RFQ026572), in accordance with City Code Section 329, on December 6, 2023 and was received by the Recreation and Parks Department on January 8, 2024. Responses were received from the following companies:
Amilia
WynHouse + Futurety
Zehntech
OQ POINT/Camava5
Intelligenz
Active Network, LLC
RecDesk
CivicPlus
After an extensive review of the proposals that were submitted, it was determined by the evaluating committee that the Active Network, LLC continues to provide the optimal registration software solution for the Recreation and Parks Department.
Principle Parties:
Global Payments, Inc.
DB...
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