Explanation
BACKGROUND: For the option to purchase Automotive Parts Delivery Service for Fleet Management. Automotive Parts Delivery Service is used for the delivery of parts used to repair various City vehicles and/or equipment.
The term of the proposed option contracts is from the date of execution by the City up to and including July 31, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 12, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003166). Fourteen bids (14) were solicited; Five (5) bids were received.
The Purchasing Office is recommending awards of contracts to the lowest, responsive, responsible and best bidders:
Elite Expediting Corporation / Primary CC#260027465 (Expires 4-30-10)
Capitol Express Enterprises Inc. / Secondary CC#311420362 (Expires 12-19-11)
Total Estimated Annual Expenditure: $50,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two (2) contracts for the option to purchase Automotive Parts Delivery Service from Elite Expediting Corporation and Capitol Express Enterprises Inc., to authorize the expenditure of two (2) dollars to establish the contracts from the Mail, Print Se...
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