Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into an agreement with U. S. Bank National Association, to provide e-lockbox services for the Department of Public Utilities. This agreement will provide for the receipt of utility payments to the City of Columbus, processed through the Internet, into one system that will consolidate Automated Clearing House (ACH) payments into one daily file that will process the banking payments through the ACH system and process the customers' utility account information to the City of Columbus, Division of Power and Water.
It is requested that this Ordinance be handled in an emergency manner, as the current e-lockbox services contract will expire March 31, 2009 and the division needs to have a new contract in place by then.
The contract will provide the Department of Public Utilities with e-lockbox services for the Department of Public Utilities. The City Treasurer received Request for Proposals on January 14, 2008. Six (6) proposals were received.
After completing the evaluations and interviews the selection committee recommended an award be made to U. S. Bank National Association.
Services under this agreement will be provided over the five year contract term. For each year of the five year contract, funds for the services shall be reviewed, and expenditures shall be approved by ordinance of City Council, and appropriation and certification of funds by the City Auditor. The maximum obligation of the City for services described in this agreement for the period commencing on April 1, 2009 through March 31, 2010 is limited to the amount of thirty five thousand dollars ($35,000.00).
SUPPLIER: U. S. Bank National Association: (31-0841368) Expires: 04/16/09
FISCAL IMPACT: This project was not budgeted in the Water System Operating Fund for 2009; however, expenditures will be reprioritized to accommodate this expenditure without increasing the existing ...
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