Explanation
BACKGROUND: For the option to purchase Photo ID Supplies for the Recreation and Parks Department, the largest user. The term of the proposed option contracts will be three years.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000532). Forty-three (MAJ:42, FBE:1) bids solicited; twelve (MAJ:12) bids received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Identiphoto Company, Ltd., MAJ, CC#31-1490312, $4,650.00
Lamination Service, Inc., MAJ, CC#62-1058511, $14,891.00
Identatronics, Inc., MAJ, CC#36-2763518, $10,340.00
Total Estimated Annual Expenditure: $29,881.00
Note: On item #6, the apparent low bidder, ID Card System bid two cents less than Lamination Services. Because the total savings to split the award was $1.00, and the administrative cost of awarding to yet another bidder would cost more than $1.00. Therefore, the Finance/Purchasing Office concurs with the recommendation of the Recreation and Parks Department to award the item to Lamination Services (the low bidder on items #2, #3, #4, and #7, and the next low bidder on item #6.)
Note: On item #5, the apparent low bidder, Mid America Business Solutions, submitted an alternate bid that did not meet specifications. The tested sample ribbon could not print the same quantity of identification cards as the specified (or equal) Eltron ribbons. Therefore, the alternate bid is considered non-responsive. herefore, the Finance/Purchasing Office concurs with the recommendation of the Recreation and Parks Department to award the item to Identatronics, Inc. (the next low bidder on item #5.)
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establi...
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