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File #: 2074-2011    Version: 1
Type: Ordinance Status: Passed
File created: 11/14/2011 In control: Public Utilities Committee
On agenda: 12/12/2011 Final action: 12/14/2011
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase line locating equipment with C & S Solutions, Inc.; to authorize the expenditure of one (1) dollar to from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Explanation

BACKGROUND: This ordinance authorizes the option to establish a Universal Term Contract to purchase Line Locating Equipment for the Division of Sewerage and Drainage, Line Locating Section, the City's largest user. This equipment is used for locating water, sewer and power lines. The term of the proposed option contract would be two (2) years, expiring June 30, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened bids on October 27, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004146. Fifty-four (54) bids were solicited (M1A-2, F1-1, MBR-1). Three (3) bids were received.

On line item 1 for the transmitter for the line locating equipment, the first and second low bids did not meet specifications which require the transmitter have side step auto frequency selection, transient overvoltage protection, and be Centros enabled. Additionally, the second low bid on line item 1 did not meet specifications which requires the transmitter to accommodate a rechargeable Lithium-ion battery pack. The third low bidder met specifications and was responsive on all the bid requirements on line item 1

On line item 2 for the receiver, the low bid met specifications and was responsive on all of the bid requirements.

On line items 3, 4 and 5, for the transmitter clamps, soft carrying case and rechargeable battery packs, the low bid was not awarded these line items. These three line items were awarded to the second low bid as the products bid for these line items were designed and manufactured for use with the product being awarded in line items 1 and 2 noted above. Additionally, line item 6 for on-site training is being awarded to this same bidder as they have unique product knowledge to train on the equipment being awarded in line items 1-5 noted above.

On line item 7 for the ferrous metal detector, the low bid did not meet specifications whi...

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